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2018 CIOR Congress
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2018 CIOR Congress

 Export to Your Calendar 8/5/2018 to 8/11/2018
When: August 5-11, 2018
Where: Quebec City
Canada
Contact: CAPT David Epstein


Online registration is available until: 7/22/2018
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General Information

Canada hosted the CIOR Summer Congress in 1980 in Montreal, and again in 1990 in Calgary. As a concrete sign of Canada’s international commitment and as an active member of CIOR, the 2018 Summer Congress will be held in Quebec City, Canada, from 3 to 10 August. The selection of Quebec City allows for this event to be hosted in a vibrant city that can easily accommodate the conference demands along with access to world-class military facilities such as the Citadelle, the Pointe-à-Carcy and the Canadian Forces Base (CFB) Valcartier that are perfectly suited to support the Summer Congress.

 

The Old-Quebec district has been designated a World Heritage Site by UNESCO. Quebec City is listed among the top 20 most visited destinations in the world for their safety and quality of life. A French-speaking city with European charm, its cultural dynamism is enhanced by its natural assets. The different venues used during the congress will mostly be within walking distance.

 

To learn more about Quebec, visit these websites: https://www.quebecoriginal.com/en-ca/where-to-go/regions-cities/quebec-city and https://www.quebecregion.com/en/.

 

Schedule

The opening ceremonies and reception will take place on Sunday, 5 August. It is recommended that Saturday, 4 August be your departure day. The closing ceremonies and gala diner take place on Friday, 10 August. Therefore, it is recommended that Saturday, 11 August be your departure. Of course you have the option of arriving early or staying a few extra days.

 

Registration

All registrations must be received by midnight 30 June. Become an ROA member and enjoy discounted registration fees. ROA members, be sure to log into the website to receive your discount.

 

CIOR Council & Committees – Register through ROA’s website.

Cost: $970 – ROA members pay only $870!

Fee includes opening ceremony and reception, working sessions and symposium, coffee breaks, closing ceremony, gala dinner.

 

MILCOMP – Register through CAPT Grants Staats gstaats099@aol.com

Cost: $840

Fee includes opening ceremony and reception, Thursday night BBQ, closing ceremony, gala dinner, accommodation and meals at Valcartier, transport to and from Quebec City for scheduled activities.

 

CIMEX – For registration information contact Lt Col Jian Peña jcpena98@satx.rr.com

Cost: $400 (CAN)

Fee includes table top exercise, coffee breaks, ice breaker, breakfasts and lunches at Point-à-Carcy from 3 to 5 August.

 

CIOMR

Contact: Register through COL Ann Campbell soupxxxx@aol.com

 

YROW – Register through ROA’s website.

Cost: $790

Fee includes opening ceremony and reception, working sessions and symposium, coffee breaks, closing ceremony, gala dinner.

 

Delegate at Large / Observer – Register through ROA’s website.

Cost: $970 – ROA members pay only $870!

Fee includes opening ceremony and reception, working sessions and symposium, coffee breaks, closing ceremony, gala dinner.

 

Guests – The following á la carte prices apply to accompanying persons who are not delegates.

Symposium – $100

Opening Ceremony/Reception – $60

Closing Ceremony/Gala Dinner – $140

 

Accommodations

Hotel reservations are NOT included in your registration fee. Attendees are responsible for making and paying for their own lodging arrangements. Reservations at the conference hotels should be made first (before registration). They can be cancelled until 24 hours before arrival; only a credit card guarantee is required (no prepayment). Verify rates when you make the reservation as the two hotels intend to increase rents for the summer. However, we have been advised by the Canadian full-time support staff that reservations remain open. As long as CIOR Congress registrations continue to arrive, we may expect that existing rates will continue to prevail. Remember: hotel reservation first, then registration.

 

Marriott Delta Hotels Quebec (A Marriott Property)

Rate: $259-$289 (CAD) (Includes a breakfast buffet each morning.)

Delta Hotels by Marriott Quebec welcomes you to one of Canada's most beautiful cities with contemporary sophistication, thoughtful amenities and a prime downtown location. The hotel is a short walk from the heart of Quebec City's Old Town district, near the Gare du Palais and an array of famous attractions. You can walk to the Quebec Parliament Building, tour the Plains of Abraham or watch a concert at the Videotron Centre, just a short distance away. Their modern accommodations offer plush bedding, free Wi-Fi, abundant natural light and many helpful extras, including hooks for your keys and space to store your bags. Order room service, or work at your spacious desk during your visit. The property boasts a fitness facility and an outdoor pool. Click here to learn more. Make your reservation through this link: ReserveNow! The booking deadline has been extended by two weeks!

 

LeConcorde Hotel

Rate: $210 (CAD) single / $230 (CAD) double (Includes a breakfast buffet each morning.)

Hotel Le Concorde Quebec is located in the heart of beautiful Quebec City, nearby museums, activities, attractions and major events of the region. This 3-star hotel is the ideal place for an urban getaway or a business stay in Quebec City. Its imposing structure offers a beautiful view of the majestic fleuve Saint-Laurent, of Quebec City and of its numerous parks and green spaces. Hotel Le Concorde Quebec is at walking distance from major touristic attractions of Old-Quebec, such as Grande Allee, the Musee de la Civilisation, place D’Youville, the Plains of Abraham, the Petit Champlain district and many others. Numerous surrounding restaurants offer great culinary experience and the opportunity to discover Quebec City’s gourmet specialties. Click here to lean more.

 

To ensure you are included in the group block, make your reservation through this link: ReserveNow! Or call 800-463-5256. Use room block: Congrès Estival CIOR/CIOMR Folio 605456. Reservations that extend beyond 4-11 August 2018 must be made over the phone. The booking deadline has been extended by two weeks!

 

Point-à-Carcy (for CIMEX only)

Reservations can be made by calling (418) 694-5560, ext 4050. To see more information on rooms available, click here. Individuals wishing to extend their stay for personal reasons will not be permitted to use Pointe-à-Carcy for the additional days. You will need to make secondary reservations for the additional days.

 

Valcartier (MILCOMP)

Military barracks will be allocated to members and staff of the MILCOMP teams upon arrival at the reception desk. Cost of quarters will be covered by the conference fees paid during registration. Participants should bring their own towels and toiletries. Bed linen will be provided. Individuals wishing to extend their stay for personal reasons will not be permitted to use Valcartier. You will need to make secondary reservations for the additional days. MILCOMP competitors and staff do not need to book accommodations. That will be done for you. However, MILCOMP family members have to stay off base. There are several good hotels available nearby in the suburb of Ste-Foy, which is strategically located between the base and the old city. 

 

Arrival

All participants are to provide their travel and contact information when registering. A group transport will be organized on August 3rd and 4th for MILCOMP participants only. All other participants heading to downtown Quebec will have to coordinate their own transport.

 

Air

Air travelers are to arrange for arrival at the Quebec City Jean Lesage International Airport (YQB). For MILCOMP participants, a CAF official will be located at the arrivals area to guide them to the designated transport venue for onward movement to Valcartier. Follow-on movement for all other CIOR- SC18 participants can be planned by consulting https://www.aeroportdequebec.com/en/airport-access/taxis-and-public- transportation.

 

Rail

Rail travelers proceeding to a downtown venue are to arrange for arrival at the Gare du Palais (450 rue de la Gare du Palais). The hotels are located a short distance via city bus or taxi from the train station. Those proceeding to Valcartier may disembark at the Sainte-Foy Viarail station (3255, chemin de la Gare).

 

Commercial Bus

Bus travelers from outside of Quebec are to arrange for arrival at the Gare du Palais (450 rue de la Gare du Palais). The hotels are located a short distance via city bus or taxi from the train station. Those proceeding to Valcartier may disembark at the Sainte-Foy bus terminal (3001 chemin des Quatre-Bourgeois).

 

Other Ground Transport

Members arriving by other means, such as private vehicle or charter bus, are to make their own way to the appropriate reception location or accommodations. These travelers are still required to provide their travel and contact information when registering.

 

Departure

As with arrival, all participants must provide their departure information during registration. A group transport will be organized on 11 August for MILCOMP participants only. The purpose of group transport is to shuttle MILCOMP personnel from Valcartier to the airport. All other participants leaving downtown Quebec must coordinate their own transport to the appropriate departure venue.

 

On-site Event Check-in

Participants must confirm their arrival and receive a CIOR identification card at one of the four following reception locations prior to the opening ceremony. CIOR reception locations are not to be confused with hotel or other facility reception desks. Look for signage or ask facility staff. (Short-Term Guests, Speakers, and Others. Members who are not formal CIOR/CIOMR participants are not required to report to a reception desk. They are to contact their sponsor for reporting information.)

 

Marriott Delta Hotel – The hotel is located at 690 boulevard René Lévesque (east) and will be the main venue for most events and meetings. Participants of the following groups will use this site as their reception and working location: Executive Council, Civil and military Cooperation Committee (CIMIC); Defence and Security Issues Committee (DEFSEC); Legal Committee (Legal); Partnership for Peace and Outreach Committee (PfP&O); Language Academy Committee (Language); Winter Seminar Committee (WSC); Public Affairs Committee (PAff); CIOMR; Delegate at Large (DAL)/Observers; and Symposium (August 8th).

 

Hotel Le Concorde – Participants to the Young Reserve Officers Workshop (YROW) will report to and work at Hotel Le Concorde, located at 1225 Cours du Général de Montcalm (place Montcalm).

 

Point-à-Carcy – Located at 112 rue Dalhousie in Old-Quebec, the reception desk will be open 24 hours a day. Only participants of the CIMEX will report to this location.

 

Valcartier – This base is located approximately 35km to the northwest of Quebec City on Autoroute de la Bravoure (highway 573), near Shannon, Quebec. The reception desk will be located at the Centre des sports (see map on website). Military barracks will be allocated at the reception desk. Only team members and staff in the military competition will report to this location.

 

Social Activities and Food/Beverage

Welcome Reception – This activity will be held at the Citadelle de Québec (1 Côte de la Citadelle) following the Opening Ceremony on 5 August and is open to all participants and accompanying persons. The cost is included in your registration fee.

 

Symposium – All participants of the CIOR-SC18, except for MILCOMP, will attend the Symposium on 8 August at the Marriott Delta Hotel (690 boulevard René Lévesque Est). Refreshments and lunch buffet will be provided onsite. The cost is included in your registration fee.

 

Gala Dinner – The dinner and the Closing Ceremony will occur simultaneously on 10 August at the Manège Militaire des Voltigeurs du Québec (MMVQ – 805 Wilfred-Laurier Ave) and are open to all participants and accompanying person. The cost is included in your registration fee.

 

Refreshments – Coffee and light snacks will be available on all mid-morning and mid-afternoon health breaks. The cost is included in your registration fee.

 

Breakfast Buffet – A complimentary breakfast buffet is included with each hotel night’s stay at both the Marriot Delta and Le Concorde Hotels.

 

Pointe-à-Carcy – For CIMEX participants, all breakfasts, lunches, refreshments and the Icebreaker on August 2nd will be included in their registration fees.

 

Valcartier – All meals and refreshments will be provided on location for members and staff of MILCOMP teams only. These costs will be covered by the conference fees paid during registration.

 

Event Locations

Congress activities will be conducted at two main locations - Quebec City and 2 Canadian Division Support Base Valcartier (Valcartier).

 

Quebec City, the capital city of the Province of Quebec, will be the site of committee working sessions, workshops, the symposium, the CIMEX and the major ceremonial, and social activities. The YROW Workshop will meet at the Le Concorde Hotel. Participants of CIMEX will have military quarters available for them at the Point-à-Carcy. All other group meetings, as well as CIOR social events, will be held at the Marriott Delta Hotel.

 

Valcartier will be the site of the MILCOMP. Valcartier is located approximately 35 kilometres or a 40-minute drive from Quebec City.

 

While participants, including those of CIMEX, may choose to stay at any desired commercial establishment, it is recommended to stay at or near the venue that is hosting your meetings. The Canadian Armed Forces will not be providing shuttles or transport between venues within Quebec City.

 

Proper Entry Documentation

Before traveling, be sure to visit this website to ensure you have the proper entry documentation. https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/entry-requirements-country.html

 

Security

To allow for ease of movement within and between CIOR locations, it is imperative that participants have both their home nation military identification card and their CIOR identification card on their person at all times. CIOR identification cards will be issued upon reporting to a CIOR reception location.

 

Medical and Dental Services

In Quebec City, international participants will use civilian medical services at their own expense. The telephone number for emergency services is 911. Participants using 911 for non-emergency situations are subject to fines from local authorities. It is strongly encouraged that participants are fully insured using either private or their government’s insurance systems. In Valcartier, CAF medical assets will be available to treat emergency injuries of international participants sustained on duty. Follow-up care is available using civilian medical services at the expense of participants.

 

Laundry

Military laundry facilities are available only at Pointe-à-Carcy and Valcartier. Members not at these locations will have to use private services.

 

Currency

Only the Canadian dollar is accepted at most military and civilian establishments. A limited number of establishments may accept the US dollar, but at an inflated rate of exchange. Most military and civilian establishments will accept Visa and Mastercard – a lesser number may accept American Express and other brands of credit and debit cards.

 

Language

The two official CIOR languages of French and English will be used during CIOR activities. The language of local military and civilian support personnel and businesses is predominantly French, however, a significant number of businesses are able to operate in English.

 

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